Match the system to the room
A small huddle room needs a display, a camera and a speakerphone. A large boardroom may need multiple displays, ceiling microphones and a control panel. Do not over-build small rooms or under-build large ones.
Think about how people sit and where they look.
Acoustics first
Hard surfaces, glass walls and noisy ventilation damage call quality more than low-end equipment. Ceiling tiles, wall panels and carpet help. Sound masking can control noise leaking between rooms.
Our interior systems crew builds and finishes acoustic ceilings and walls, and our low voltage team installs the equipment.
Lighting also matters. Cameras need even light on faces, and glare on screens makes content hard to read.
Cabling and connections
Hidden cabling for displays, tables and wall plates keeps rooms tidy. Provide power at the table, and standard connections for guests' laptops. Wireless sharing works, but a cable is a good backup.
Plan wall blocking, conduit and floor boxes at the framing stage.
Control and support
One button to start a meeting beats a menu. Keep the interface consistent from room to room. Decide who looks after the systems, and how problems get reported.
Document the setup and keep a quick guide in the room.
Standardizing equipment across rooms makes training and support much easier.
Test before handover
We test audio levels, camera views, displays and connections under typical use. Fix echo and lighting issues before staff move in.
Check that the room booking, video platform and network policies are compatible with your equipment before the final installation.
Questions we hear
Do we need dedicated AV in every room?
Not always. Match the investment to how often a room is used for calls or presentations.
Why do video calls sound bad?
Poor room acoustics and microphone placement are the usual causes. Equipment cost is less important.